Business case in 30 seconds

AI Automation ROI Calculator

Model the savings from automating a repetitive process — labour hours removed, net monthly gain, payback period and first-year ROI.

Tasks handled per month

Minutes per task

Fully-loaded hourly cost ($)

% of the work AI can handle

Monthly AI tool spend ($)

One-off setup / integration ($)

Projected first year

$64,320

net annual savings after tool spend

Hours removed / month180 h

Net savings / month$5,360

Payback period1.1 months

First-year ROI972%

Savings assume the freed hours are redeployed or removed from the cost base. Keep the automation rate conservative for anything requiring human sign-off.

How to read the payback number

Anything under six months is usually an easy internal approval. Six to eighteen months is a real project that needs an owner. Beyond that, the process is either too low-volume or the automation rate is optimistic — narrow the scope to the single highest-volume task first.